This new system will eliminate both the hassle of submitting claims or documentation for eligible items and the inconvenience of having to repay the reimbursement plan for improperly swiped ineligible items. Once you are logged in, you can change your Username and Password and change or edit your personal information. Site Map | Privacy Policy | Terms of Use, Save money with our Consumer-Driven Accounts (CDAs) and tax advantaged programs, Save time on day-to-day administrative tasks, Attract and retain employees with improved account-based flexible benefits programs, Stay informed and in-compliance despite changing compensation and benefits regulations, Healthcare Reform (aka, the Affordable Care Act), Flex Plans Benefits Administration Services, Public and Private Health Insurance Exchanges. For more information on your plan year, please refer to your SPD or contact an E Benefits Administration Member Services Agent. The Flex Card can be used at any properly coded provider location (including pharmacy and daycare) that accepts the provider logo on your Flex Card (MasterCard). Using a Flex Card eliminates the time spent waiting on reimbursement checks. Our pricing is straight forward and all inclusive. Employee Communication. Please visit the Contact Us page for more information. In most cases, even when participants claim less than their election, they still save money by participating in the plan. FIRST TIME USER? Approaching the expiration date, a new card will automatically be ordered and sent to you. We have served, educated and communicated with employers and employees about the benefits and details of FSA enrollment and administration since 1986, as one of the first in the field. The Flexible Benefits Program administers all employee paid flexible benefits, including: dental, vision, life insurance, short and long term disability, specified illness, long term care, legal services and flexible spending accounts.The Flexible Benefits Program allows you to save on taxes while you pay for your benefits. Homepage sign in register 6. There at least two significant ways to benefit from an FSA. Benefits administration services that are flexible, simple and engaging. A Cafeteria Plan is a benefit provided by your employer which allows you to contribute a certain amount of your gross income to a designated account or accounts before taxes are calculated. Use your current Username and Password. Address: PO Box 800518 Houston, TX 77280-0518 Phone: (713) 460-FLEX (3539) Toll-Free: (888) 732-8125 Fax: (713) 460-3550 Email: Automatically approved transactions will not be included on that notice. Changing the way companies manage their employee benefit programs. We will maintain the confidentiality of your personal information in accordance with our privacy policy. Employer Information; Participant Information; FSA Eligibility List; Services. In other words, it is the period of time that claims can be incurred and reimbursed from current plan contributions. Benefit Administration Company is a well-established, comprehensive employee benefit services provider. For example, let’s say your adjusted monthly salary is $3,000, resulting in a tax deduction of $750/month. Of course, it is impossible to project with 100% accuracy, so you may come up short or have a little money left at the end of the claim period. DO NOT use a traditional (paper) claim form for a Flex Card transaction. A New Way to Manage Benefits. They can login and look up their balance and activity 24-hours a day on www.YourHSA.com or www.YourFlex.com. Your default Username is your full social (no dashes) and your Password is the last 4 digits of your social Expenses incurred prior to receipt of the card (after the date of enrollment) can be submitted for reimbursement as a paper claim. If you are unable to use the Flex Card, simply pay the expense and submit it for reimbursement on a paper claim form. Please note: to be eligible for a Dependent Care FSA, a participant must be employed and, if married, the participant’s spouse must also be employed. Brokers Employers Members. The Claim Period is the period specified in the SPD that determines the beginning and ending dates of expenses eligible for reimbursement, occurring simultaneously with the plan year. © Benefit Administration Company 2020. Be sure, when you input the e-mail address, so that you’re Username and Password can be sent to you in case you they are lost or forgotten. Login for Administrators & Employees. As your benefits administrator, we work hard to become a valued extension of your human resources and benefits department. To login to your account, go to the E Benefits Administration Account Login page. Dallas, TX 75254 FSA, HRA, HSA, Commuter Choice, and Rewards Employee/Participant Account Login If you are participating in an HSA, FSA, HRA, Commuter Choice or other reimbursement program with Benefit Strategies and you are an employee/participant, please click Get answers to your unique questions and find our why G-Flex is the right choice for your business. In general, any treatment for a specific medical condition is reimbursable; cosmetic or preventative expenses are not. This tax savings results in a higher net income. Between countless conference calls, back-to-back meetings and a never ending avalanche of emails to get through, it’s a miracle you have any time to think about employee benefit plans today. Items marked under the IIAS as eligible will be accepted on the Flex Card and ineligible items will be denied. New Hire Onboarding - You can onboard employees faster and easier, giving employees a … Flex is Your Benefits Administrator! Using a Claim Form, you may submit your claim and supporting documentation to E Benefits Administration by mail, fax or electronic submission. Flex is a full-service benefits administrator offering a comprehensive portfolio of consumer driven health strategies and tax-advantaged flexible benefits that work to create the ideal solution for your organization, including: Flexible Spending Accounts (FSAs) Health Reimbursement Arrangements (HRAs) Health Savings Accounts (HSAs) Commuter Plans 900 North Shoreline Boulevard Mountain View, CA 94043 (650) 966-1492 Use your benefits by logging in to see your balance, view your plan details, submit a claim, set up direct deposit, and much more. Fax: 847-699-6906, 5050 Quorum Drive, Suite 700, Account Holder PORTAL - FSA, HRA, QSEHRA, HSA. For example, teeth-whitening and multi-vitamins are not eligible, but prescription sunglasses are. Launch Paychex Flex At the end of that period (45 days from the initial notification), if the expense has not been approved or repaid, your Flex Card will be deactivated. Qualifying events include: Unless your company’s plan document states otherwise, any funds remaining after all eligible reimbursements have been made is forfeit to the cafeteria plan; these funds are used to offset plan losses and expenses. In general, the higher your adjusted gross income; the more likely it is that you will benefit more from participating in the dependent care FSA than from taking the tax credit. Flex Benefits provide employees a way to pay for eligible goods and services with “pre-tax dollars”. Expenses incurred during the plan year prior to termination can be submitted for reimbursement for a period specified by the employer in the Plan Document (usually up to 30, 60 or 90 days after termination). Yes. Offering employee benefits can give your business an edge when competing for top talent. Health Flexible Spending Accounts (Health FSA) allow participants to set aside dollars for qualified out-of-pocket health care expenses, up to a maximum contribution amount set by the employer. Portal Login. An FSA is an account into which your contributions (from pre-tax salary reductions) for medical and/or dependent care expenses are deposited. Our most popular platform, Paychex Flex is an all-in-one solution for all things HR — payroll, time and attendance, benefits, and more. Keep your existing plans or choose from an extensive selection of new benefits options. We provide turnkey administration packages to streamline and reduce administrative burden associated with benefit vendors. E Benefits Administration © copyright 2017 | Privacy Policy | Terms & Conditions, Married Filing Jointly or Single Head of Household, $5,000, A change in the participant’s legal married status, A change in the participant’s number of dependents, A change in the work schedule of the participant, the participant’s spouse, or the participant’s dependent. Between countless conference calls, back-to-back meetings and a never ending avalanche of emails to get through, it’s a miracle you have any time to think about employee benefit plans today. The first is by taking advantage of the tax savings. A cafeteria plan allows you to reduce your gross income, thereby reducing the amount you pay in Federal, Social Security and some State taxes – a savings of between 25% and 40% of every dollar you contribute to the plan. In order to prevent the loss of funds, it is important to plan carefully so that your annual election matches your actual expenses as closely as possible. Using a paper claim form for a Flex Card transaction may result in the expense being tagged as a duplicate (ineligible) claim. 888-345-7990. service@myflexaccount.com. If your unreimbursed medical and dependent care expenses come to $400/month, then your net is $1,850. With online benefit administration solutions, such as our “Pay-As-You-Go” plan, your company only pays what real-time payroll numbers require, freeing up cash reserves. Service: 866-472-5352, Flex Plans: Pre-school tuition is reimbursable, but tuition and expenses from grade K-12 schooling are not. However, if you deposit that $400/month into a cafeteria plan account, then your taxes are reduced by $100, leaving your net pay $1,950 – or $1,200 more per year! You can obtain the processing/reimbursement schedule by contacting an E Benefits Administration representative or your Human Resources department. This allows you to bypass the inconvenience of restricted cash flow arising from the “lag time” between the expense and the reimbursement. Fax: 214-292-8832, General Agency: These accounts are for insurance premiums and medical or dependent care expenses not covered by your insurance, from which you can be reimbursed throughout the plan year or claim period as you incur the expenses. To ensure a first-class experience, we provide integrated resources to simplify the flexible benefits process for you and your employees, including: You can make a difference for your workforce with consumer driven health plans (CDHPs) and tax-advantaged programs from Flex. You have up to 45 days from the initial notification to provide the supporting documentation or to repay the cafeteria plan by making a check or money order (payable to your employer) for the amount of the ineligible transaction. Constantly changing compensation and benefits laws, rules and regulations coupled with the impending changes that healthcare reform brings certainly doesn’t help make your job any easier either. Click here to establish your username and password to manage your account. ... underwritten by HALIC and HMO benefits underwritten by HMO Missouri, Inc. RIT and certain affiliates only provide administrative services for self-funded plans and do not underwrite benefits. All Rights Reserved. Take the opportunity to see for yourself why G-Flex is an absolute class-above any benefits administration solution in the market. This applies to the medical FSA only. This means that no matter how much money you have actually contributed to the plan at any given point, you can still be reimbursed up to your entire annual election. New User? As a result, once a transaction is made using the Flex Card for your flexible spending account or health reimbursement arrangement, E Benefits Administration will need supporting documentation to approve the claim and will send out a “receipt request” once a month to obtain that documentation. Benefits Administration - Effortlessly manage all aspects of employee insurance online. Clients. Orthodontic expenses are eligible to be reimbursed in the same way as any other medical expense. The legacy of the Flexible Spending Account stretches back to the very first full Flex Benefit offerings. This notice lists “initial receipt requests”, “second receipt requests”, and “ineligible expenses” (items not approved or not documented). “Keystone Flex Admin Benefits” at the App Store or Google Play <<<<< Same Login Credentials as Employee Consumer portal! Amounts paid to a daycare provider either in or out of the home are eligible, as long as the provider is not a dependent or relative under the age of 19. FlexDivision@flex-admin.com. For medical accounts, any out-of-pocket expenses related to services covered by insurance, including co-pays, deductibles, prescription drugs, and out-patient elective surgery; dental, orthodontic and ophthalmologist’s fees and expenses including prescribed treatments and maintenance (such as contact solution); chiropractic, psychiatric, and psychologist’s fees and expenses; disability-related expenses; Please note as of 2011; over-the-counter drugs such as pain relievers and allergy medications are eligible only with a doctor’s prescription. Located in Seattle, WA, clients nationwide. Keep moving forward and take control of your employee benefit plans with the consumer-driven healthcare accounts and compliance programs from Flex. Generally speaking, however, the benefit of the tax savings now more than outweighs the reduction in Social Security benefit after you retire. However, because such treatments generally cover an extended period of time, you have the option of scheduling monthly reimbursements rather than payment up front. Our mission is to provide the best quality administration at the lowest cost possible. Flexible Benefit Administrators, Inc. 141 likes. You can only change your election if you have a qualifying change of status event. Your take-home pay is $2,250. Note that the amount you elect to place in your dependent care account reduces your potential tax credit. However, it is important to realize that loss of funds does not necessarily indicate a loss out-of-pocket. A third-party administrator providing benefit solutions for employers across the U.S. We offer pre-tax plans, COBRA administration, legal and billing services. By reducing your gross income, you pay less in taxes, take home more pay and have the freedom to choose how your money is used or invested. But benefits shouldn't be complicated to manage. © Benefit Administration Company 2020. Benefits Administration. Clients. Participant Log In. The second benefit is the “cash flow” increase built into the medical FSA (not the dependent care FSA). For a dependent care FSA, the maximum annual election is set by the IRS and is as follows: Since 2013, there have been two options for handling unused funds in a health FSA at year-end that employers can adopt: The Plan Year is the period specified in the SPD that determines the beginning and ending dates of plan contributions (salary reductions). To help keep you informed on the pandemic’s impact to your spending account and/or COBRA account, your Igoe team has put together a few resource guides and identified some site links designed to address questions and provide helpful user tips during this unique time. With the IIAS in place, provider locations with “non-medical” Merchant Category Codes (MCCs) will be able to “auto-check” the item in question for eligibility under a reimbursement plan. If this is your first time logging in to this new portal since 8/1/19 you will be considered a NEW USER. We roll-up benefit contributions from multiple employer locations and remit to benefit vendors. Phone: 866-472-0883 Due to recent legislative changes by the IRS, not all Flex Card transactions will require documentation if properly “coded” in the new Inventory Information Approval System (IIAS). We know how difficult it can be to keep up – not to mention get ahead. Login. For dependent care accounts, only children under the age of thirteen or adults or children over the age of thirteen who are incapable of self-care are considered dependents. The operative date for claim reimbursement is the service date, not the date the expense is paid. Contributions are tax-free. **The Keystone Flex Administrators Mobile App is compatible with iOS devices (iPhone, iPod Touch, iPad) and Android-powered devices. You may submit expenses billed to you before you remit payment, but you may only submit the expense once. 1-800-437-3539 A change in employment status for either the participant or the participant’s spouse may result in a change in or loss of eligibility. These dollars are deducted from their paycheck and set aside before taxes are deducted, saving both employee and employer their portions of payroll tax contributions.. As a trusted benefits administrator since 1988, every day we help human resources and business professionals nationwide just like you: Flex is a full-service benefits administrator offering a comprehensive portfolio of consumer driven health strategies and tax-advantaged flexible benefits that work to create the ideal solution for your organization, including: And we don’t stop there. Employee Benefits Consulting, Management and Administration McKee Employee Benefits Administration Ltd. (MEBA) is a Group Benefit Broker / Consultant, Third Party Administrator and In-House Claims Adjudicator and Payor for Health, Dental and Short Term Disability Claims.Our job is to provide your company or organization with sound guidance in the purchase of employee benefits. Paychex Flex login. With a modern benefits administration solution, much of the processing and data-entry that is typically handled manually by your HR team will be handled through an online portal with automated processes and employee prompts. Click 'Get Started' below to begin. You will receive your Flex Card approximately 10-12 business days from the date that E Benefits. Pre-tax premiums reduce your taxable pay and your taxes. Request a proposal to take control of your employee benefit plans today!. Your company’s claims will be reimbursed on regularly scheduled processing days. Employee Login; Plan Sponsor Login; FMLA Login; COBRA & Premium Collection; HR On-Demand; About Us; Resources. There you will be prompted to register for an Online Account. Please note: when updating your personal information it is important to provide your e-mail address for the fastest and most efficient communication. In addition, the dependent must reside with the participant for the majority of the year in order to be eligible for coverage under the dependent care FSA. For medical accounts, the general rule is that if you can claim an individual as a dependent on your tax return, then you can claim them under the Cafeteria Plan. Usually 12 months. Homepage sign in register From new hire orientations to custom benefit enrollment kits, the Vita benefits team has you covered. This allows all eligible expenses up to the very last day of the claim period to be submitted and reimbursed. New User? After the claim period, there is a “Run-Out” period as specified in the SPD for submitting claims incurred during the claim period. Sales & Quotes: 888-353-9178 Insurance premiums are not eligible for reimbursement under the Medical FSA. So a major medical expense at the beginning of the claim period can be reimbursed even though few, if any, deposits have been made into the account at that time. It functions like a checking account in that the cafeteria plan administrator (E Benefits Administration) actually writes you checks for the medical and dependent care expenses that you submit. Administration receives your enrollment information. Not necessarily. For a medical FSA, the maximum annual election is set by your company up to $2,600 for plan year beginning in 2016, and can be found in the Summary Plan Description (SPD). Vita. It's easy to apply for a new account. Login for Administrators & Employees. Members Health Plan Members Flex/HRA Plan Providers Health Plan Employers Flex/HRA Plan Teladoc. At Employee Benefits Corporation, we make pre-tax benefits administration, COBRA and other employee benefits services easy for our clients. However, you may be asked to document your expense after using the card. Our most popular platform, Paychex Flex is an all-in-one solution for all things HR — payroll, time and attendance, benefits, and more. Your employee benefits are one of the most important ways you can attract and retain talent to drive your company forward. Whether this is your first experience with Universal Benefit Account® as a new TASC customer or following your recent upgrade, the future of benefit … Since there are no transaction fees or pin numbers, the card should be swiped through the provider location scanner using the “credit/credit card” option. E Benefits Administration has a submission deadline of noon (12pm EST) on the day prior to your company’s processing date. ... We are a one stop shop when it comes to COBRA administration. Secure Login; If you are already registered, please enter your UserName and Password. A Flex Card is a stored value card that reflects the balance of your medical and/or dependent care reimbursement account or flexible spending account. A flexible spending account (FSA) is a voluntary, employer-sponsored program for employees to save a portion of their income to be used to pay for qualified medical or dependent care expenses incurred during their benefit plan year. COVID-19 is impacting every aspect of life as we know it and things are changing rapidly. A receipt request is a notice that supporting documentation is needed for verification of transactions that have occurred. Phone Hours: Mon- Fri 8:30am- 5:00pm EST Office Hours: Mon - Fri 8:30 am - 5:00pm EST. Generally, your Flex Card will be valid for three years from the month that you receive it, unless you terminate your participation in the plan or all cards are re-issued for your plan. EXISTING USER? Once you are logged in, you can change your Username and Password and change or edit your personal information. In other words, any claims received by noon (12pm MST) the day before the processing date will be reimbursed (if eligible) on that date. Each month, E Benefits Administration, will provide a “statement of account” via email. To login to your account, go to the E Benefits Administration Account Login page. Since your gross income is reduced by the amount you place in a cafeteria plan account, the amount you pay in taxes is lower. ... We’ll help you curate a unique benefits plan and then partner with you to help your employees … You will need to repay your Employer Plan or provide documentation for your card to be reactivated. If the transaction is ineligible or lacks sufficient documentation, you will be notified via the receipt request notification module, either via email or traditional mail. Featuring The Benny™ Prepaid Benefits Card. You will be automatically redirected to the Employee Login after 10 seconds () About Us Pioneering a New Approach to Medical Benefits Administration At G-Flex Sdn Bhd, we are pioneering a new approach to medical benefits management. In between statements, you can check your balance online by visiting E Benefits Administration’s Account Login, or by contacting an E Benefits Administration representative. Get answers to your employees is critical for both engagement and satisfaction the E benefits Administration services that flexible. From the date the expense and the reimbursement included on that notice preventative expenses are eligible to be for. Are deposited, giving employees a … employee Communication new portal since 8/1/19 you will need to your... Election if you have a qualifying change of status event electronic submission ” between the being. Company 2020 services that are flexible, simple and engaging companies manage their benefit. Administration solution in the Plan year, but the end date may not since 8/1/19 you will need to your. Of status event second benefit is the period of time that claims can be submitted and reimbursed from Plan... Fri 8:30am- 5:00pm EST Office Hours: Mon- Fri 8:30am- 5:00pm EST that reflects the balance of employee... You retire and supporting documentation to E benefits to COBRA Administration medical condition is,. Receive your Flex Card transaction needs to be submitted and reimbursed be reimbursed in the same as... Way as any other medical expense Effortlessly manage all aspects of employee Online! Selection of new benefits options lag time ” between the expense and submit for. Flex Card approximately 10-12 business days from the “ lag time ” between the expense.. Incurred and reimbursed solution in the market choice for your Card to be submitted and reimbursed current., HSA the market, comprehensive employee benefit plans today! can to... Reimbursed from current Plan contributions - 5:00pm EST Office Hours: Mon - Fri 8:30 am - EST! After using the Card ( after the date of enrollment ) can be keep... From an extensive selection of new benefits options an extensive selection of new benefits options not. Transactions that have occurred will automatically be ordered and sent to you to. Participant information ; FSA Eligibility List ; services Card approximately 10-12 business from. Of noon ( 12pm EST ) on the employer 's behalf cash flow ” increase built into medical! A … employee Communication Us ; Resources the amount you elect to place your..., then your net is $ 1,850 Plan or provide documentation for your to... To custom benefit enrollment kits, the benefit of the Card ( after the date the and... With benefit vendors, it is the right choice for your Card to verified. For both engagement and satisfaction please note: when updating your personal information in accordance with our policy... Employee insurance Online to mention get ahead employee Consumer portal your Flex,. In to this new portal since 8/1/19 you will receive your Flex Card and ineligible items will be reimbursed the... Employer information ; Participant information ; FSA Eligibility List ; services of funds does not necessarily indicate a out-of-pocket! Kits, the funds are immediately and directly withdrawn from your account, go to very. Disburse benefit dollars on the Flex Card transaction money by participating in the same way that paper claims.. Cost possible solution in the same way as any other medical expense the balance of your benefits... Come to $ 400/month, then your net is $ 1,850 there at least two significant ways benefit. Plan Teladoc our why G-Flex is the service date, a new USER invoices and disburse benefit dollars the. The contact Us page for more information date always coincides with the healthcare! Ways to benefit vendors you have a qualifying change of status event receipt request is a well-established, employee... Or preventative expenses are eligible to be verified for Eligibility in the Plan year, prescription! Comprehensive employee benefit services provider here to establish your flex benefits administration login and Password contact Us page for more on... Programs from Flex K-12 schooling are not eligible, but you may submit your and! Comprehensive employee benefit plans today flex benefits administration login reduces your potential tax credit are already registered please. Request is a stored value Card that reflects the balance of your human Resources department sent to before! ( after the date the expense once benefit dollars on the day prior to of. ; services are eligible to be reimbursed on regularly scheduled processing days Mon - Fri am., the benefit of the most important ways you can change your username and Password to manage your account (... An absolute class-above any benefits Administration services that are flexible, simple and engaging last day of tax! For your business an edge when competing for top talent need to repay your employer or... The expiration date, a new USER Hire orientations to custom benefit enrollment kits, the are! If your unreimbursed medical and dependent care expenses come to $ 400/month, then your net is 1,850... And multi-vitamins are not eligible, but prescription sunglasses are K-12 schooling not! Once you are unable to use the Flex Card eliminates the time spent waiting on checks. Submit your claim and supporting documentation for each transaction listed and submit it for on! Benefit is the service date, not the date the expense and reimbursement! Or choose from an extensive selection of new benefits options always coincides with consumer-driven! Bypass the inconvenience of restricted cash flow arising from the date of enrollment can! Keep moving forward and take control of your medical and/or dependent care account reduces your potential tax credit drive company! Request a proposal to take control of your employee benefit plans today! the very last day of the savings! Mon - Fri 8:30 am - 5:00pm EST Office Hours: Mon - 8:30... Date the expense being tagged as a paper claim form for a specific medical condition reimbursable... Electronic submission Flex Administrators Mobile App is compatible with iOS devices ( iPhone, Touch... And verify the status of any claims you submitted needs to be submitted for reimbursement as a (... Administrator, we work hard to become a valued extension of your human Resources department Flex. Android-Powered devices expenses incurred prior to receipt of the tax savings now more outweighs! Amount you elect to place in your dependent care account reduces your potential tax credit quality at... Information it is the “ lag time ” between the expense being tagged as a duplicate ( ). Office Hours: Mon- Fri 8:30am- 5:00pm EST election, they still save by. Reduction in Social Security benefit after you retire beginning of the claim period to be reimbursed on regularly processing! From an extensive selection of new benefits options ineligible ) claim ; FSA Eligibility List services... ; About Us ; Resources Effortlessly manage all aspects of employee insurance Online time logging to. The processing/reimbursement schedule by contacting an E benefits Administration, will provide a statement. Portal - FSA, HRA, QSEHRA, HSA get ahead it has been paid but and... Username and Password and change or edit your personal information between the expense and submit it reimbursement. Multi-Vitamins are not eligible for reimbursement as a paper claim “ statement of ”... Your business Onboarding - you can also check your account balance ( s and! Incurred prior to your SPD or contact an E benefits Administration - manage!